Intuit QuickBooks Payments is a popular merchant services provider that lets small businesses accept credit cards and other forms of payments from customers. By integrating QuickBooks Payments with Fishbowl’s inventory management software, you will be able to record those payments in your inventory records and the accounting software connected to Fishbowl. Fishbowl Payments is the default payment gateway in Fishbowl Advanced, but you can use QuickBooks Payments instead by following a few steps.
Benefits of Fishbowl's Integration with Intuit QuickBooks Payments
QuickBooks Payments is one of the legacy payment gateways that enables Fishbowl to process credit cards, debit cards, and eChecks. There are additional payment options with Fishbowl Payments, but the QuickBooks Payments integration is an alternate choice for many businesses that already have a QuickBooks integration with Fishbowl.
When you integrate with QuickBooks Online or QuickBooks Desktop, QuickBooks Payments will automatically update your general ledger and various accounts, including Inventory Asset, after you accept payments from customers for sales orders. It’s a great way to keep your inventory management software and accounting software in sync.
The QuickBooks Payments gateway is disabled by default. It can be re-enabled by performing a few steps in Fishbowl’s Property module or by contacting the Fishbowl Support team.
Once QuickBooks Payments is available in the Payment Gateway module, located in the Integrations module group in Fishbowl Advanced, you will need to click its button to integrate with QuickBooks Payments. If you don’t have a QuickBooks account yet, you will need to sign up for QuickBooks Payments.
Click the large Connect button and log into your Intuit account and begin the QuickBooks integration process. If necessary, click the Setup link. Then click the Next button at the bottom and complete the wizard. After you complete the integration, credit card payments in Fishbowl will then be processed using QuickBooks Payments.
Fishbowl Integrates with Intuit QuickBooks Payments FAQs
The biggest difference between Fishbowl Payments and QuickBooks Payments is the option Fishbowl Payments gives users to let customers directly pay for sales orders. Fishbowl Payments has a Pay Online button you can add to the Sales Order report in Fishbowl Advanced. When you email a sales order to a customer, they can click the Pay Online button to pay the total amount on the sales order in a timely manner.
In addition, Fishbowl Payments allows for ACH payments as well as credit and debit card payments to be received from customers. QuickBooks Payments doesn’t allow for ACH payments, but it does process eChecks and credit/debit cards.
By default, QuickBooks Payments is hidden in the Fishbowl Client. You won’t find it in the Plugin module, and it can only be accessed from the Payment Gateway module after you create a property in the Property module of Fishbowl.
Go to the Property module in the Setup module group, and click the New button on the top-left of the interface. The name you will enter is ShowPaymentGateway, and the value will be the gateway you want to show. In this case, that is Intuit Payments. Once you enter “ShowPaymentGateway” in the Property field and “Intuit Payments” in the Value field and click the Save button, you must restart all Fishbowl Clients connected to the Fishbowl Server.
When you reopen the Fishbowl Client, you will be able to find QuickBooks Payments. To do this, go to the Payment Gateway module under the Integrations module group. Then click the Gateway tab. QuickBooks Payments will be listed under Fishbowl Payments, and you can sign up and integrate with either one.
Don’t worry, it’s totally normal. QuickBooks Payments and other legacy payment gateways are still available, but they are hidden by default. Follow the instructions above to make QuickBooks Payments visible in the Fishbowl Client. If you have any concerns about doing this yourself, a member of Fishbowl’s Support team can help you perform the action of adding a “ShowPaymentGateway” property for “Intuit Payments” in Fishbowl’s Property module.
Fishbowl Payments is the only payment gateway that is displayed in Fishbowl’s Payment Gateway module at first. It is an ideal payment processor for Fishbowl customers, so you’re welcome to try that out. However, if you are set on using QuickBooks Payments, it is fairly easy to access in Fishbowl Advanced by following a few simple steps.
To integrate with QuickBooks Payments, first make QuickBooks Payments visible in Fishbowl’s Payment Gateway module by following the instructions above. Once it is visible in the Gateway tab of that module, you will be able to integrate with QuickBooks Payments by clicking the QuickBooks Payments button and connecting to QuickBooks. If you don’t yet have a QuickBooks account, click the Sign Up button.
Absolutely. All Intuit products use the same login credentials, so you will use the same username and password to log into QuickBooks Payments as you do to log into QuickBooks Desktop or QuickBooks Online. In fact, your login credentials will be crucial to the QuickBooks integration process with Fishbowl Advanced.
The main payment integration Fishbowl offers is Fishbowl Payments. That is the only one that is visible in Fishbowl’s Payment Gateway module by default. Besides QuickBooks Payments, Fishbowl’s other legacy payment gateways are Authorize.Net, Clover Connect, and Square.
To make those three visible in the Payment Gateway module, you need to follow the same steps that are mentioned above to make QuickBooks Payments visible. Then you can integrate with them just like you integrate with QuickBooks Payments.
You can only make one of these options visible at a time. So, if you have made QuickBooks Payments visible, you will need to erase “Intuit Payments” from the Value field and enter the name of the other legacy payment gateway in that field.
